























                                     
                            PC-FOOD II version 7.1
                               
                                July 9, 1995

                          Professional Food Costing

                                 User's Guide
                                   

                                                                     Page 2
                               Acknowledgements     
                               
IBM, IBM-AT, IBM 286 AND PC-DOS are trademarks of the International Business 
Machines Corporation.

MS-DOS and Microsoft Windows are trademarks of Microsoft Corporation.



                              LIMITED WARRANTY

THIS SOFTWARE AND MANUAL ARE PROVIDED FOR EVALUATION ONLY, ON AN "AS IS"
BASIS.  SCHRECK SOFTWARE DISCLAIMS ALL WARRANTIES RELATING TO THIS
SOFTWARE, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY
IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. NEITHER SCHRECK SOFTWARE NOR ANYONE ELSE WHO HAS BEEN INVOLVED
IN THE CREATION, PRODUCTION, OR DELIVERY OF THIS SOFTWARE SHALL BE LIABLE
FOR ANY SPECIAL, INDIRECT, CONSEQUENTIAL, INCIDENTAL OR OTHER DAMAGES
ARISING OUT OF THE USE OR INABILITY TO USE SUCH SOFTWARE, EVEN IF SCHRECK
SOFTWARE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIMS.
THE PERSON USING THE SOFTWARE BEARS ALL RISK AS TO THE RESULTS, QUALITY
AND PERFORMANCE OF THE SOFTWARE.  THE USER IS SOLELY RESPONSIBLE FOR
TESTING THE SOFTWARE WITH HIS/HER DATA FOR REASONABLENESS AND ACCURACY OF
RESULT.  IN NO EVENT SHALL SCHRECK SOFTWARES' LIABILITY EVER EXCEED ANY
PRICE PAID, DIRECTLY TO SCHRECK SOFTWARE, FOR THE LICENSE TO USE THE
SOFTWARE, REGARDLESS OF THE FORM OF THE CLAIM.  YOU MAY HAVE OTHER RIGHTS
WHICH VARY FROM STATE TO STATE.

This agreement shall be governed by the laws of the State of Minnesota
and shall inure to the benefit of SCHRECK SOFTWARE and any successors,
administrators, heirs and assigns. Any action or proceeding brought by
either party against the other arising out of or related to this
agreement shall be brought only in a STATE or FEDERAL COURT of competent
jurisdiction located in Washington County, Minnesota. The parties hereby
consent to in personam jurisdiction of said courts. If any provision of
this agreement is found void, invalid or unenforceable, it will not
affect the validity of the balance of the agreement.


                                                                     Page 3

                         30 DAY EVALUATION LICENSE

Use of this product (PC-FOOD II software) constitues your acceptance of
these terms and conditions and your agreement to abide by them.

PC-FOOD II is NOT a public domain program.  It is copyrighted by
LEE SCHRECK.  This software and accompanying documentation are
protected by United States copyright law and also by international
treaty provisions.

SCHRECK SOFTWARE grants you a limited license to use this software
for evaluation purposes for a period not to exceed thirty days.  If you
continue using this software after the thirty-day evaluation period,
you MUST make the registration payment to SCHRECK SOFTWARE.

You may not use, copy, rent, lease, sell, modify, decompile,
disassemble, otherwise reverse engineer, or transfer this evaluation
program except as provided in this agreement.  Any such unauthorized
use shall result in immediate and automatic termination of this license.
All rights not expressly granted here are reserved to SCHRECK SOFTWARE.

ASP MEMBER BBS SYSTEMS may distribute this shareware version of 
PC-FOOD II, completely unaltered, without further permission.  For other 
distribution you must consult the data record in the VENDINFO.DIZ file, which 
is hereby incorporated by reference.  Any distribution satisfying all the 
distribution requirements expressed in that data record is hereby authorized.

Permission to distribute the PC-FOOD II package is not transferable,
assignable, saleable, or franchisable.  Each vendor wishing to distribute
the package must independently satisfy the terms of this limited
distribution license.

U.S. Government Information:  Use, duplication, or disclosure by the
U.S. Government of the computer software and documentation in this
package shall be subject to the restricted rights applicable to
commercial computer software as set forth in subdivision (b)(3)(ii) of
the Rights in Technical Data and Computer Software clause at
252.227-7013 (DFARS 52.227-7013).  The Contractor/manufacturer is
SCHRECK SOFTWARE, 1420 Interlachen Circle, Woodbury MN  55125

SCHRECK SOFTWARE may revoke any permissions granted here, by notifying
you in writing.  All rights not expressly granted here are reserved to
SCHRECK SOFTWARE.


                                                                     Page 4
                               PROGRAM OVERVIEW

PC-FOOD II was developed as an easy to use alternative to high priced, complex
sytems.  If you hate the learning curve of most software packages, you will
love PC-FOOD II.  

With PC-FOOD II you will no longer manually calculate food cost each time
ingredient costs change.  Just compare invoice prices with the ingredient
listing in PC-FOOD II, edit any prices that have changed, and PC-FOOD II will
instantly update all calculations throughout!  PC-FOOD II is very easy to use!

In addition to calculating food cost (materials cost), PC-FOOD II will also 
maintain two required selling prices for each menu item.  One selling price
is based on a desired gross profit dollar amount, while the other is based
on a desired gross profit percentage.  Gross profit is selling price minus 
food cost.  The "price changes" feature of PC-FOOD II will alert you to items
which are outside of your pricing specifications.  Review the listing and
decide if the price should be updated.

Pricing is an "art" not a science.  PC-FOOD II is NOT an "expert" system
capable of determining appropriate prices for you.  Don't forget competition 
when pricing!  Also, remember that gross profit must cover all operating costs 
and provide you with your desired profit.  Don't confuse gross profit with net 
profit.

Another feature of PC-FOOD II is the Menu Mix function which will maintain an
overall food cost, total revenue and total gross profit for one or more menu
item "mixes."  Also included in PC-FOOD II is the ability to export all 
ingredients to a file ready for import to your spreadsheet program.  With this
feature you may develop your own ingredient reports, input forms, maintain
inventory balances, etc.



                            CONTENTS OF DISKETTE

The PC-FOOD II diskette contains the following files (and possibly others):

PCFD71.EXE    the PC-FOOD II program
INGRED.DAT    sample ingredient data file
RECIPE.DAT    sample recipe data file
MENU.DAT      sample menu item data file
SETUP.DAT     report format settings
SAMPLE.MMX    sample menu mix file
PCFD71.ICO    icon file for use with WINDOWS installation
FILE_ID.DIZ   information for bulletin board systems
PCFD71.TXT    this user manual 
VENDINFO.DIZ  complete information on distribution, licensing, etc.

The "DAT" and "MMX" files MUST BE CONSIDERED AN INSEPARABLE SET.  To begin 
with all new data, delete the "DAT" files and any "MMX" files.  When you 
back-up your data, ALWAYS keep the "DAT" and "MMX" files in one set.  Failure 
to do so will cause unpredictable results!

                                                                     Page 5
                   SYSTEM REQUIREMENTS AND PROGRAM CAPACITIES

MINIMUM REQUIREMENTS: IBM or compatible "286" (AT) or compatible computer
with 640K RAM, one 720K or 1.44MM 3.5" floppy drive, hard drive and a printer.

PROGRAM CAPACITIES:  From the Main Menu, PC-FOOD II displays the minimum 
number of additional items which may be added.  This is the sum of ingredients, 
recipes, and menu items.  Please note that if an item is deleted, the counter 
will not release the record.  Adding a new item after previously deleting an 
item will likewise not reduce the counter.  Total capacity is approximately 
3,100 items (ingredients + recipes + menu items).

DISK SPACE:  The Main Menu displays available disk space.  Do not attempt
to exceed available space!  Always leave a safety margin.  Unpredictable 
results will occur if disk space is exceeded, including program crash.




                                 INSTALLATION

The following instructions assume your hard drive is drive "C" and the
distribution diskette is in floppy drive "A".

1) Create a subdirectory on your hard drive:
   
   C:MD PCFOOD  <Enter>

2) Copy all files from the diskette to the hard drive subdirectory:

   C:COPY A:*.* C:\PCFOOD  <Enter>   
   
3) Installation in Microsoft WINDOWS (PC-FOOD II is a DOS program):
  a) Complete steps 1 and 2 or use the WINDOWS file manager to do the same.
  b) From the WINDOWS Program Manager, select File, New, Program Item.
  c) Enter a description: PC-FOOD II
  d) Enter a command line: C:\PCFOOD\PCFD71.EXE
  e) Select Change Icon, OK, Browse, C:\PCFOOD\PCFD71.ICO, OK, OK, OK




                             STARTING PC-FOOD II

PC-FOOD II uses the computer's system clock in several functions.  If you have
not set the clock, please do so.

Enter the following command from your new subdirectory to start PC-FOOD II:

C:\PCFOOD\PCFD71  <Enter>

To run PC-FOOD II in black and white, add /b to the end of the command.

                                                                     Page 6
                         GENERAL PROGRAM OPERATION

Begin the definition process with ingredients, then recipes and finally menu
items.  Recipes use ingredients and menu items may use both ingredients and
recipes.  As you work with the program, you will see that it minimizes the 
need to constantly go back to define new ingredients if they are defined 
first.  Press F1 while the cursor is located in any input field to view
specific help for that field.

Recipes are not generally served as a single unit but are instead used in 
menu items.  Pizza, bread dough, sauces, cookies, hot dish, etc., could all
be defined as recipes.  Menu items are the final products sold (or served) as
a single unit.  A single bowl of soup, an individual cookie, a sandwich, 
pizza, beverage, steak dinner, etc., are all menu item examples.  To cost 
out an entire banquet, just define a menu mix file containing your selected 
menu items in any quantity.



NOTE:
On-line help is available at the press of the F1 key.  Data input fields also
have help available by pressing F1 while the cursor is in a field.  Because
most of the program's features are presented in help screens, that information 
will not be presented again in this printed documentation.  You are encouraged
to take a tour of PC-FOOD II and review the help screens before actually
beginning to define your data.  Help screens do not exceed one page in length.



DON'T MISS THESE IMPORTANT POINTS:
1) The main menu help screen discusses moving around in PC-FOOD II.  Be sure
   to try finding an ingredient, recipe or menu item by just pressing the key 
   of the first character of the description.  Continue to press the key to 
   scroll through the listing.

2) When using a mouse, double click to select a list choice.  Single click
   to select a button choice or to answer a (Y / N) question.

3) When defining a menu item or recipe, input the description, save the 
   record, insert the desired ingredients/recipes, then return to edit/define
   the remaining fields by pressing F7=Edit.

4) The location of the highlight bar determines the selections available for
   printed reports in ingredients, recipes and menu items.

5) When printing, the "lines per page" may be set for fewer lines than are 
   available per page to add additional blank lines after a page number.  Do 
   not set the "lines per page" to exceed your printer's normal lines per
   page (normally 66 for a dot matrix and 60 for a laser).

                                                                     Page 7

6) IF YOU INTEND TO EXPORT INGREDIENTS BY USING F8=FILE, DO NOT USE DOUBLE 
   QUOTATIONS (") IN ANY INGREDIENT TEXT FIELD.  THE DOUBLE QUOTE CHARACTER 
   SIGNALS THE END OF A TEXT FIELD FOR MANY PROGRAMS.  IMPORTING THE 
   INGREDIENTS THAT CONTAIN DOUBLE QUOTES WITHIN A DESCRIPTION OR NOTE WILL 
   MOST LIKELY CAUSE THE RECORD TO IMPORT INCORRECTLY TO YOUR SPREADSHEET 
   PROGRAM.

7) A numeric field that displays a preceeding "%" sign contains a value that
   has overflowed the display.  The value may also be negative in adddition 
   to being too large for the display.  Examine the item containing the 
   overflow for reasonableness.  PC-FOOD II was designed for food costing, not
   for space shuttle development.  The fields should allow for display if 
   the values are reasonable.



                              
                            MESSAGE FROM THE ASP

This program is produced by a member of the Association of Shareware
Professionals (ASP).  The ASP wants to make sure that the shareware principle
works for you.  If you are unable to resolve a shareware-related problem
with an ASP member by contacting the member directly, the ASP may be able to
help.  The ASP Ombudsman can help you resolve a dispute or problem with an
ASP member, but does not provide technical support for members' products.
Please write to the ASP Ombudsman at 545 Grover Road, Muskegon MI 49442-9427, 
or send a CompuServe message via CompuServe mail to ASP Ombudsman 70007,3536.  
The OMB may also be contacted by FAX by sending to the ASP FAX number: 
(616)788-2765.  When contacting the OMB, please include a telephone number 
and/or FAX if available.


