@x1t1
       ͻ
                                                                        
                          CJPOS PointofSale System                    
                                                                        
                              OPERATIONS MANUAL                         
                                                                        
                     CJPOS 5.37            11 December 1995             
                                                                        
                         Cuyahoga Computing Co. 1995                    
                                                                        
                         Support Line: 2165871590                     
                                                                        
       ͼ
         ͻ
            TABLE OF CONTENTS                      
         ͼ
         System Setup               ........ 20 - 25
         Features List              ........  2
         Main Menu Options
            Employee Maintenance    ........  3 - 4
            Close Register          ........  4
            Payouts                 ........  4 - 5
            System Setup            ........ 20 - 25
            Exit System             ........  5
            Toggle SKU / Menu Entry ........  5
         Estimates Menu
            Recall Estimate         ........  6
            Save Estimate           ........  6
         Adjust Menu                ........  7
         Customer Menu
            Information             ........  8
            History                 ........  9
            Add New                 ........  9
         Reports Menu 
            Daily Sales             ........ 10
            Sales Analysis          ........ 11 - 13
         Inventory Menu
            Category / Department Update ... 14 - 15
            Changing Item Names / Qty ...... 15
            Changing Stock Prices / Cost ... 16
            Stock Printing Options  ........ 17 - 19
            SKU Sets                ........ 33
         Accounting
            Store Account Payment   ........ 31
            List Store Accounts     ........ 31   
            
         Adding To Inventory        ........ 26 - 28
         ASCII Export Files         ........ 29 - 30
         Voids / Return / Exchanges ........ 31
         Reprinting Invoices        ........ 31
         BASIC OPERATION, Notes     ........ 32 - 33


        (C) Copyright 1995, Cuyahoga Computing, All Rights Reserved.


                     CJPOS POS MANUAL                             2

   System Features


   * Real-time inventory tracking. Inventory is decremented every time an 
     item is sold. Item menu pop provides instant knowledge of on hand stock.

   * Professional looking invoice printouts. A good dot matrix printer or an
     inkjet printer such as a Cannon BJ-200 produces a high quality receipt.

   * Estimate saving & retrieval. Write up a quote, print it & save it.
     Saves time when converting to invoices.

   * Barcode capability using a keyboard wedge style barcode reader. 
     Simply plug the 'wedge' between the keyboard and the computer.

   * Can add inventory/stock items 'on the fly' while writing invoices.
     The system does not lock you into hours of tedious data entry before
     use.

   * Full adjustment of on screen information. Quantity, price, line item 
     price, labor hours/price, & discounts can be applied before committing
     to invoice or when revising estimates.
   
   * Customer data/history capture. Your important client information is 
     saved & updated with each invoice. CJPOS provides customer purchase 
     history recall for viewing and can be printed.

   * ZIP / Postal Code capture. Every new ZIP code is remembered by the  
     system. When a new customer is encountered with the same code, CJPOS
     automatically inserts the city, state, & area code for that ZIP code.
     A nice time saver.

   * A variety of reports: Daily Sales, Daily Payouts, Sales Analysis, 
     Inventory information. 

   * Canadian GST IS supported by this program, as well as Provincal Tax !!

   * Individual labors/items assigned per mechanic/salesperson can enabled 
     in System Setup. When Sales Analysis performed the individuals 
     receive credit.

   * ASCII Data Export files. Results of Sales Analysis & Daily Sales can
     be exported to a spreadsheet program. 

   * Can be run in a DOS window in Windows(R) or O/S 2 (R). 







                     Main Menu Options                            3

   Employee Maintenance

   Adding or Editing Employees  A standard information screen is first
   presented such as:

                      Editing Employee Information # 2                      ++
                             Personal Information                             
                ++                      ++            
 First Name     Bob                  Last Name    Balsor                  
                ++                      ++            
  etc,.....  ,etc .....,

                ++                     ++ 
                ++                          Ctrl+F5  Exit & Save   
 Birth Date     061461                            Page Dn / Page Up     
                ++                         ++ 


But this next screen has some items which should be noted:

+                      Editing Employee Information # 2                    ++
                             Company Information                            
                ++                              ++                    
 Division        1              Store Number       1                    
                ++                              ++                    
                ++  ++                                
 Status          PT   ^  Full Time                                       
                 FT   ~  ++                                
                ++                                                    
                ++                                                    
 Password       Y                     [X] Display on Screen               
                ++                                                    
                                                                            
 () Hourly                ( ) Salary                                       
                                                                            
                ++                      ++            
 Pay Rate            .00        Inactive Date                           
                ++                      ++            
                ++                                                    
Commission Rate    .00                           ++


   1. Status : 
      The status level - PT, FT, AM, MG, DM determines the level of    
      access that the individual has for the system. For example to get to 
      this screen the default manager, # 1, MG, has a security level of 4.
      The MENUS.DBF database sets the security level required to do things 
      such as Employee Maintenance. The CJPOS system standard level for
      adding new stock, inventory adjustment, etc. is set at this level 4,
      or MG  Manager. 
   2. Password : 
      Used by the employee when accessing security sensitive
      areas of the system. Only they & their supervisor should know the
      password for the employee.

                     Main Menu Options                            4

   Employee Maintenance

   3. Display On Screen :  
      If the District Manager or Manager does not want his name displayed in
      the employee list on screen.
      
   4. Inactive Date:
      Date the employee left or was terminated. An employee will remain in
      the system until the end of the fiscal year for tax & payroll reasons.
      Hence, a deleted employee really just becomes "inactive" until the end
      of the year.

   5. Payrate & Hourly/Salary:
      Presently has no effect until the payroll entry module is finished.

   6. Commision Rate:
      Will be used for future reports.

   Close Register

   To begin a new date the system must be closed daily. Closing the 
   register results in finalizing the register date records. The screen
   will reflect the REGISTER DATE, NOT THE COMPUTER SYSTEM DATE.

   Payouts

   Selecting 'Options' results in the following screen:

 +_                               Payouts                              +++
                                                                         +
              Saturday         Register # 1         060395              
                          ++                        
+ĺ                          There Are No Payouts                        +
+ĺ                         ++                       +
+ĺ        ++   ++    ++   ++      +
            Print        Edit          Add          Date         +
         ++   ++    ++   ++      +
                            Tab Between Choices                           

   1. Print  Prints the following report for the date displayed.
   EXAMPLE:
ͻ
                                 DAILY PAYOUTS                              
                            Monday        050195                          
ͼ
    Napa                                    CASH                    11.98
    Aramark                                 CASH                    58.29
    Midwest Engine Sales                    CHECK                  465.00
ͻ
                                                                            
                    CASH PAYOUTS            2 $     70.27                   
                    OTHER PAYOUTS           1 $    465.00                   
                                                                            
ͼ

                     Main Menu Options                            5

   Payouts


   2. Edit 
      Editing of payout name & amount is allowed for THE CURRENT DATE ONLY.

   3. Add
      Allows the addition of a payout to the list for the CURRENT DATE ONLY.

   4. Date
      Will allow the viewing/printing of payouts from a previous sales date.




   Exit System

   Standard POS system setup allows the exit to DOS for managers.




   Toggle Menu / SKU Entry

   Switches system from the default menu mode to direct SKU Entry.

Department        Description       Part #           Price     Qty    Total 
++
     DEPARTMENTS           Menu Mode
++     *=====================================*
 Labor              ^     *This box to the left is the standard *
 Exhaust            ^     * 'Menu Mode' for CJPOS to do a sale  *
 Emissions          _     *=====================================*
 Brakes             _
 Tuneup             _
 Misc Stuff         ~
++                                  

+ SKU Number Entry +     *=====================================*
                         *This box to the left is the optional *
                         *'SKU Entry' for CJPOS. Direct entry  *
                         * of a part's SKU Number is used. If  *
++     * the SKU Number is a barcode then    *
                           * that barcode can be scanned in.     *
                           *=====================================*










                     Estimates                                    6

   Recall Estimate (Ctrl+R)

      
                                                        
                     ++               
                       Estimate Number                
                     ++               
                     ++               
                        Customer Name                 
                     ++               
                     ++               
                          List All                    
                     ++               
      
      For the retrieval of saved estimated several methods are allowed.
      Direct number entry, provide several letters of the customer last
      name, & finally a list of all estimates in the system. Once retrieved
      the estimate is on screen like any invoice. Estimates are NOT deleted
      until they are converted to invoices. Undesired estimates can be
      removed by: 
         1) Recall the estimate.
         2) Screen appears with option to continue with estimate load or
            to Delete the estimate.


   Save Estimate                                                             

      A customer quote can be saved as an estimate for later recall
      and finalizing. Incomplete invoices could also can be saved as 
      estimates. The estimate feature is especially useful for a large
      invoice; any modifications to the customer's original quote can be
      performed after recalling, modifying, & resaving the estimate. 
      Therefore when the customer appears on the premises, the estimate
      is recalled, tender method is asked, & the invoice printed  the
      customer does not have to wait while you finalize their bill.




















                     Adjust                                       7




  Main    Estimates    Adjust   Customer    Reports    Inventory
  Brookpark Certifie++aturday    060395   11:51 PM
+ĺ  Item Qty or Price      +
Department        D  Labor                         Price     Qty    Total 
+ĺ  Discount Single Item   +
                      Employee Discounts     
                      Total Price / Discount 
                    ++



  ͻ
   The Adjust menu above presents several choices to adjust the invoice or  
   estimate that is loaded on screen.                                      
  ͼ

      * 'Item Qty or Price' allows the quantity adjustment of line item,
         adjust the price each, or the total line price. If the total line
         price is less than the original then a 'D' will appear next to the
         price each indicating a Discount. Pressing 'DELete' will remove
         the line entirely. 

      *  'Labor' option will change either the total hours or the total 
         price for that service, adjusting the hours accordingly. Presently
         the only way to change the demo labor rates is to use a dBASE file
         browser (available to all registered users).

      *  'Discount Single Item' will apply a discount to just one line of 
         the invoice. If chosen more than once the system will record the 
         sum total discount.

      * 'Employee Discounts' are for those businesses whom allow employee
        purchases & provide a discount. The DISCOUNT.DBF controls the type
        & amount of discounts. (dBase browser needed to modify)

      * 'Total Price / Discount' applies selected discount to the entire 
         receipt. Total Price will back figure the taxes & discounts 
         to arrive at the final gross price. 
         













                     Customer                                     8

 

  Main    Estimates    Adjust   Customer    Reports    Inventory
  Brookpark Certified Auto   R++ 060395  11 53 PM
+ĺ Information             +
Department        Description History                 ce     Qty    Total 
+ĺ Add New                 +
                              ++


   Information

   Customer information provides a quick lookup of general customer 
   information.  The customer information can be modified here as well as
   undesired names removed from the system.

   The screen below is an example.

++
+                            CUSTOMER INFORMATION                          ++
  Save &Exit:  F5                                                           
                ++            ++  LTD Sales $208.06 
 First Name     Chris/Cindy   Last Name Ryba                            
                ++            ++                    
                ++             ++   
 Address 1      5413 East 131st Street       Address 2                  
                ++             ++   
                ++              ++                      
 ZIP Code       44125                 State   OH                        
                ++              ++                      
                ++                   ++ 
 City           Garfield Hts                Home Phone 5871595         
                ++                   ++ 
                ++           ++ 
 Make &Model    87 Grand Am                 Work Phone 4984414x333     
                ++           ++ 
                ++                                      
 Engine         2.5L 4 cylinder                                           
                ++                                      
                ++               ++ 
 Mileage        97,625               VIN Code      _____                
                ++               ++ 
                                Customer # 1383                             
++

ͻ
  The last four items in the example above  Make &Model, Engine, Mileage,   
  and VIN Code  can be changed to your specific needs in 'System Setup'    
ͼ






                     Customer                                     9


   History

   First recall the customer using one of three methods:
      'Last Name' , 'Phone Number' or 'Customer Number'
   For example, select the customer desired by using the 'Last Name' option. 
   In the case below the letters 'RYB' were entered and Ted Ryba was selected 
   from the customer list. The next screen appears with the date prompt. 
   It was changed to '010193' which is the earliest possible date on this 
   install. The exact date is not neccesary. The report was then generated 
   to the screen. Hitting 'F5' will print it.

   EXAMPLE:
ͻ
                    Customer Purchase History For Ted Ryba                  
                              Saturday, 060395                            
ͼ

========== INVOICE #     652  ==========  Saturday    , 050893  ============
     Lifetime Metallic Pads  MX7136                       1.000   43.95
     Resurface disc rotor    ****                         1.000    9.00
     Disc Brake Rotors       60678512                    1.000   39.88
     Install new front disc brake pads                     .600   18.00
     Replace left front disc rotor                         .000     .00
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  TENDER TOTAL $   118.59  ~~~~~

========== INVOICE #     891  ==========  Tuesday     , 081093  ============
     Power Brake Booster     *used*                       1.000   75.00
     R & R power brake booster.                           1.500   51.00
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  TENDER TOTAL $   134.82  ~~~~~

========== INVOICE #    2568  ==========  Monday      , 050195  ============
     Resurface Disc Rotor    Each                         2.000   18.00
     Check high idle.  Clean idle air control passage.     .200    8.00
     R & I front calipers to turn rotors.                  .600   21.00
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  TENDER TOTAL $    50.29  ~~~~~

===============  GROSS SALES TOTAL SINCE 010193 : $    303.70  =============






   Add New

   Allows the addition of customers to the system. Normally the customer
   database is appended during the course of a sale. 







                     Reports                                     10


   Daily Sales

   The daily sales totals can be viewed & printed. The 'Options' on the 
   Daily Reports screen allows for printing current sales date, view/print a
   previous sales date, or creating a summary report of sales for any date 
   period as well. For the example below to create the summary 
   'Range Of Sales Dates' was selected. Then enter the desired date range
   was entered. In this case 030195 was first, then 033195 to do a
   report for March '95. It does not matter if the beginning date was not an
   actual sales day. 'Options' was chosen again, then  'Print Current Totals'
   to print the on screen report. When the summary report is generated a
   SALE_DAY.OUT file will be created for export to an outside source using 
   the export method selected in 'System Setup'.

 EXAMPLE:
ͻ
                           Summary of Daily Sales                           
                  Wednesday , 030195 TO Thursday , 033095               
ͼ

                     CASH                     $    9,124.27
                     CHECK                    $    8,579.72
                     Visa / MasterCard        $    3,368.14
                     Discover                 $       57.31
                     American Express         $      771.20
                     House Charge             $        0.00
                     Store Coupon             $        0.00

ͻ
                    REGISTER TOTAL REVENUES $   21,900.64                   
ͼ

                     *****  Register  Sales  Detail  *****

                     GROSS SALES              $   21,900.64
                     TAX EXEMPT SALES         $      512.01
                    
                     SALE REFUNDS             $        0.00
                     SALES TAX                $    1,405.95
                     FEES                     $       93.80
                     VOIDS                    $        0.00
                    
                     CASH PAYOUTS           86$    2,593.94
                     OTHER PAYOUTS            $        0.00

ͻ
                                                                            
                    REGISTER NET SALES       $   20,400.89                  
                    REGISTER BANK DEPOSIT    $   19,306.70                  
                                                                            
ͼ




                     Reports                                     11


   Sales Analysis


   The choices presented are the following:

++     ++ ++ ++ ++++     ++ ++ ++ ++
 ++        ++   ++   ++ ++        ++   ++   ++
             ++       ++             ++      ++
                  ++
           +_           Product Sales Analysis           ++   ++
 ++ ++                                                  ++  ++
++ ++      ++      + ++
++     ++          Select Method Of Analysis           + ++
 ++            ++       ++   ++
                                                                ++
                        ++               ++ 
 ++ ++                  All Departments               ++  ++ 
++ ++             ++           + ++
++ ++             ++           + ++
++     ++                  By Associate                + ++
 ++                   ++            ++   ++
                                                                ++
                                                               ++ 
 ++ ++ ++ ++  ++ 

   The 'All Departments' choice will sum all items independent of who was the 
   seller whereas the 'By Associate' summary will group items sold by each
   employee. After summary method is chosen, next is desired dates:

             ++       ++             ++       +
                  ++             
           +_       All Department Product Totals        ++    ++
 ++ ++                                                  ++  ++
++ ++      ++      + +
++     ++          Select Dates For Analysis           + +
 ++            ++       ++   +
                        ++               ++
 ++ ++                    Single Date                 ++  ++
++ ++             ++           + +
 ++                   ++            ++   +
                             Range of Days                    +
                        ++               ++
++ ++             ++           + +
++     ++                   Sales Week                 + +
 ++                   ++            ++   +
 ++ ++ ++ ++  ++
++ ++ ++     ++ ++++ ++ ++     ++ +

   The screen above enables the report to run for any time period. Once the
   date/date range is inputed, report processing will begin. The next pages
   contain an example Sales Analysis report.





                     Reports                                     12


   After the Sales Analysis report is generated, pressing 'F5' prints the 
   onscreen report. (NOTE: In this example the actual report was longer)

ͻ
                                PRODUCT TOTALS                              
                    Sunday, 043095 TO Saturday, 050695                  
ͼ

===== Labor         ================================================= TOTAL ==
R & I                                                    2.70 Hrs. $    108.00 
Diagnose                                                 0.50 Hrs. $     20.00 
Repair                                                   1.80 Hrs. $     73.00 
Check antifreeze for protection level.                   0.00 Hrs. $      0.00 
Remove & replace                                         8.10 Hrs. $    323.00 
Remove & install                                         2.90 Hrs. $    116.00 
MISC                                                     4.70 Hrs. $    188.00 
R & I flywheel for resurfacing.                          0.30 Hrs. $     12.00 
Remove carburetor  rebuild with new float.              3.40 Hrs. $    136.00 
Diagnose nostart condition.                             1.00 Hrs. $     40.00 

===== Exhaust       ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Tailpipe                  
      6T8107                            1        $        29.95     133.1 %
     Clamps                    
      HPC200                            2        $         2.38     221.6 %
      HPC225                            3        $         3.75     220.5 %
     Manifold Studs            
      H387 3/8SW/F                      2        $         1.50     400.0 %

===== Brakes        ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Wheel Bearing                                                 
   Deleted SKU Item                     1        $        46.89      91.5 %

===== Front End     ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Outer Tie Rod             
      ES2019RL T                        1        $        27.95     159.5 %

===== Engine        ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Camshaft Timing Belt      
      40067                             1        $        22.79     174.6 %
     Remanufact. Water Pump    
      1738                              1        $        42.95     107.0 %
     Trust Oil Filter          
      PH16                              1        $         4.95     153.8 %
     Oil Pressure Switch       
      S384                              1        $         7.75     129.3 %
     Complete Engine           
      *USED*E15*                        1        $       615.00      35.2 %
===== Trans & Axle  ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     LuK Clutch RepSet Assy.   
      07048                            1        $       180.95      90.1 %
     Resurface Flywheel        
      2 Surfaces                        1        $        47.25      35.0 %
===== Electrical    ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Battery 50 Month          
      6250                             1        $        60.95      45.3 %

                        Reports                                  13

===== Tuneup        ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Ignition Wire Set         
      700244                            1        $        49.89     110.7 %
     Distributor Cap           
      C244                              1        $        13.54     100.0 %
     Magnetic Pickup Coil     
      ME54                              1        $        14.58     100.0 %
===== Misc Stuff    ===============   QTY    ====  TOTAL SOLD  ===== MARGIN ==
     Towing into shop          
      <5 Miles                          1        $        35.00      40.0 %
     USED Frame Repair Piece   
      LR Rail Shrt                      1        $        60.00      33.3 %
     USED Rear Bumper          
      Chevrolet                         1        $       200.00      33.3 %
     Wiper Blades              
      9017 R                           1        $        11.20      54.7 %


                    *******  Department  Totals  ********
                    Labor        $      1,933.50
                                           48.00 Hrs.
                          
                    Exhaust      $         78.47
                            Cost $         23.46    234.5 %
                          
                    Brakes       $         46.89
                            Cost $         24.49     91.5 %
                          
                    Front End    $         27.95
                            Cost $         10.77    159.5 %
                          
                    Engine       $        761.83
                            Cost $        525.27     45.0 %
                            Discount $     19.93
                          
                    Trans & Axle $        461.85
                            Cost $        261.78     76.4 %
                          
                    Electrical   $        113.90
                            Cost $         62.95     80.9 %
                          
                    Tuneup       $        312.49
                            Cost $        133.60    133.9 %
                          
                    Misc Stuff   $        456.45
                            Cost $        328.74     38.8 %
                          
                    ͻ
                        SALE ANALYSIS NET  $      4,193.33   
                    ͼ





                     Inventory                                   14


  Main    Estimates    Adjust   Customer    Reports    Inventory
  Brookpark Certified Auto   REG #1           Satu++
+ĺ Categry/Departmnt Update 
Department        Description       Part #        Modify Item Names / Qty  
+ĺ Change Price / Cost      
                                                   Order Points / Amount    
                                                   Stock Printing Options   
                                                  ++

   Categry/Department Update

                               ++
                                   Select    
                                 Department  
                               ++
                            ++
                             Labor              -
                             Exhaust            - 
                             Front End          _
                             Engine             _
                             Trans & Axle       _
                             Electrical         _
                             Tuneup             -
                            ++
                   ++
                          F3: To Add A Department        
                         F4: Modify Department Name      
                   ++
+
  'F3' will add completely new department the system. There is a limit of
   99 departments. Businesses that don't perform/charge for services or labor  
   should use the default 'Item Type' department. After any department 
   addition the system will have to be restarted.
   Pressing 'F4' will just change the name of department itself. To proceed 
   to category modification, press enter on the desired department. Next
   a speadsheet type listing of each category that matches that department
   will be loaded on screen.
   If a "Labor" type department is selected then the canned descriptions 
   will appear on screen. For example:
+
+_                                 LABOR :                                ++
  Edit                                                                      
++
                Labor Description           Hrs           Categ           
++
 Adjust                                                  0100               
 Check antifreeze for protection level.        000       0100               
 Cut muffler off welded system & replace      .400       0100               
 Diagnose                                    1.000       0100               
 MIG weld                                    1.000       0100               
 Install engine assembly into car & test.    4.700       0200               
                 Press Enter to Change * ESCape When Finished               
++

                     Inventory                                   15

   When editing the category names of "Item Type" departments the screen 
   below will appear. The names of the categories for this department can
   then be changed. Pressing 'F2' allows the addition of a new category.

 ++
+_                                EXHAUST :                               ++
  Edit                                                                      
++
                      Exhaust Description        Department               
++
                   Bolts & Nuts                      02                     
                   Brackets / Hangers                02                     
                   Gasket                            02                     
                 Press Enter to Change * ESCape When Finished               
++





   Items Names / Qty

      Selecting this option will display the screen below. The 
      'Stock Count' column is for adjustments to 'On Hand Qty'. Enter your 
      physical inventory count in the 'Stock Count' & when the category is 
      saved the 'Stock Count' will replace the 'On Hand'. Future releases 
      will provide a variance report after stock counts. Use the 'Stock
      Printing Options', 'On Hand / Cost of Stock' to print a report of
      physical on hand inventory & the carrying cost of that inventory.

 ++
+_                      Inventory : Items Names / Qty                     ++
                            ++                          
+_                          EXHAUST : Bolts & Nuts                        ++
  Edit                                                                      
++
         Part # Description             On Hand Qty       Stock Count     
++
                                               0                 0          
                1/4"x1"                        0                 0          
                1/4"x11/2"                    0                 0          
                10x1.25x25MM                   0                 0          
                                                                           










                     Inventory                                   16

   Change Price / Cost

   This screen below shows several important columns. The CJPOS system 
   allows multiple pricing; the 'Sell Price' is the total line item price.
   For example, the store sells 2 wombats for $ 19.99. The 'Qty @' column 
   would have a '2' in it. The 'Price' column would have '19.99'. If the 
   wombats cost the store $ 3 each then the 'Cost' would be '6.00'. The
   'Markup' displays the markup % over cost; if the cost is 0 then the 
   Markup is *UNDEF* or 'undefined'.(It would be an infinite markup otherwise)

 ++
+_                    Inventory : Change Price / Cost                    ++
                                                                           
                            EXHAUST : Bolts & Nuts                        ++
  Edit                                                                     
++
 Part # Description            Qty@      Price       Cost        Markup  
++
                                  1        0.00        0.00       *UNDEF*  
     1/4"x1"                      1         .39        0.08       487.5%   
     1/4"x11/2"                  1         .49        0.09       544.4%   
     wombats                      2       19.99        6.00       333.2%   
++



Order Points / Order Amts.

   This option works with the 'Stock Printing Options' in determining 
   the stock items to be printed. Those stock items which you normally
   order from a warehouse but need in the POS system database would have 
   a 'Reorder Point' of 1 (anything less than zero). These nonstocked
   items are treated as 'dont care' by inventory print reports and will 
   not be printed if you chose not to. The 'Reorder Amount' & 'Vendor' 
   will used by future releases to automatically create a purchase order
   from the vendor to replenish stock.

  EXAMPLE:
 ++
+_                   MISC STUFF : Cleaning Chemicals                      ++
  Edit                                                                      
++
    Part # Description      Reorder Point      Reorder Amount      Vendor 
++
                                     0                  0              0    
       Brake Clean                   0                  0              0    
       Carb Spray                    0                  0              0    
      







                     Inventory                                   17

   Stock Printing Options

   Selecting  'Inventory', 'Stock Printing Options' from the top 
   menu bar presents a department list of "Item Type" departments. Once
   the department is chosen a box such as below appears:
          ++ 
          +_                                     ++         
                                                           
             Print All Categories In Exhaust ?             
                                                           
                   ++  ++                  
                      Yes       No                     
                   ++  ++                  
          ++ 

   The POS system provides a choice of printing an entire department or 
   just a single category within that department. If 'No' is selected above
   all the categories for that department appear & a choice is made.
   Then several stock inventory print options are presented. 
      These Options Are:
      A. On Hand / Cost Of Stock
      B. Stock Prices / Costs
      C. Reordering Information

   For cases A or C , a box will appear:
          ++ 
          +_                  INVENTORY ON HAND                  ++         
                                                                            
           Print Only Items With ReOrder Points Greater Than 1 ?          
                                                                            
                           ++  ++                           
                              Yes       No                              
                           ++  ++                           
          ++ 
   The system will treat items that have a ReOrder point of less than
   zero as "don't cares". Choosing 'Yes' above will only print those
   items that you wish to maintain regularly or actually stock in the
   store.

   The following examples display what data fields each report will 
   actually print.














                     Inventory                                   18




A. On Hand / Cost Of Stock  Report


ͻ
                        Stock On Hand Quantity, Exhaust                     
                              Saturday, 060395                            
ͼ

    =====  Extension Pipe (2166)    =====
SKU Number         Description        Last Sold   On Hand    Count  Extd Cost

20001014   1E4260                    010180        0  ______  N/A
20001015   1E4262 IPC                010180        1  ______     12.88
20001060   1E6236                    010180        0  ______  N/A
20001061   1E6252                    010180        0  ______  N/A
20001017   4E5145 (S)                010180        1  ______      7.45
20001046   4E6105                    010180        0  ______  N/A
20001051   4E6123 (H)                010180        0  ______  N/A
20001076   4E6508 (S)                010180        1  ______     10.20
20001077   4E6510 (S)                010180        1  ______      9.80
20001010   5E3089                    010180        0  ______  N/A
20001038   5E5836                    010180        0  ______  N/A
20001013   6E4254 (S)                010180        1  ______      7.80
20001020   6E5378                    010180        0  ______  N/A
20001044   6E5898                    010180        1  ______     11.20
20001045   6E6102                    010180        1  ______     10.10
20001055   6E6144                    010180        1  ______      9.95
20001031   7E5561 (S)                010180        2  ______     33.40
20001032   7E5773                    010180        0  ______  N/A
20001059   8E6232 IPC                010180        0  ______  N/A


              Report Total Value of On Hand Items $      6,365.50

   The above report would provide the store with it's inventory cost for
   this entire department or optionally only a single category.
   The extended cost  'Extd Cost'  is a product of the 'On Hand' column 
   multipied with the unit cost. 














                     Inventory                                   19

B. Stock Prices / Costs Report


ͻ
                        Stock Prices & Cost  Exhaust                       
                              Saturday, 060395                            
ͼ
   =====  Bolts & Nuts              =====
  SKU Number           Description             Qty  @   Price      Line Cost

20019007     1/4"x1"                           1        .39         .08
20019008     1/4"x11/2"                       1        .49         .09
20019051     10x1.25x25MM                      1       2.04         .68
20019070     12338137 2.8                      1       1.36         .80
20019076     3/8" Nut                          1        .39         .09
20019023     7/16" nut                         1        .53         .25
20019021     7/16"x11/2"                      1        .91         .14
WOMBAT2FER   wombats                           2      19.99        6.00

   This Stock Prices & Cost report shows the single unit cost of the item. The 
   CJPOS system allows multiple pricing but the 'Line Cost' is equal to:
   Line Cost=$cost of 1 *'Qty @'.
   For example, the store sells 2 wombats for $ 19.99. The 'Qty @' column 
   would have a '2' in it. The 'Price' column would have '19.99'. If the 
   wombats cost the store $ 3 each then the 'Line Cost' would have a '6'.

C. Reordering Information

ͻ
                   Stock Reordering Information For Springs                 
                              Saturday, 060395                            
ͼ
    =====  MOOG Rear Cargo Coils     =====
SKU Number        Description         Vendor   Order Pnt  On Hand  Order Amt

60001048   CC807                        0      1             0       4
60001049   CC811                        0      1             0       4
60001053   CC821                        0      1             0       4

    =====  Rear Spring Shackle Kit   =====

60006003   3" Ford                      0      1             0       4
60006001   Left Rear                    0      1             0       4

    =====  Rear Leaf Springs         =====

60009003   Blazer 41                   0      1            2       4
60009004   Blazer 51                   0      1             0       4
60009006   Suburban 51                 0      1             0       4

   This report can be used to determine what items the store needs to order.
   In future releases the system will use this report to create a purchase 
   order from a vendor. When the vendor's shipment is received the file will 
   be recalled similar to a job estimate. After any adjustments  (cost, qty) 
   the order would be committed and the stock levels raised appropiately.

                     System Setup                                20

   Overall System Setup

   Screen # 1

   Basic store/company information on this first screen. Two lines on the
   receipt are provided for address; Address # 1 and # 2. Maximum length is
   40 characters for Company Receipt Name and the address lines. Company 
   phone number is a maximum of 16 characters.

   Screen # 2

      First, the tax rates for your locality. If your area does not tax 
   labor, then enter a ' 0 '. The "G.S.T. Rate" is for Canadian users; enter
   a '7' here. The "Customer Default State" would be your state or province; 
   the letters entered there are used when a new customer is added. 
      The "Consumables Charge" is a surcharge on all items in sale  
   "labor type" charges are not counted. 
      The "Labor Unit Description" is normally 'Hrs.' unless in your 
   business you might use 'Days'  space rental would be an example. 
      The "Associate Commission" will be used in a future report.

   Screen # 3

      The 1st, 2nd, & 3rd "Markup Rate" are used by the system when adding
   new items to the system database. These values provide an approximate
   selling price for new items. These values are only there to aid you
   in calculating your retail price. Here is a suggestion: If you are 
   adding a lot of items in a certain department then change the markup 
   amounts here in 'Setup' while you are adding. This way you won't need
   a calculator at your side while you add.
      The "Next Invoice #" and "Next Estimate #" are the numbers printed
   on their respective receipts. CAUTION: THE POS CANNOT HANDLE TWO 
   SEPARATE RECEIPTS WITH THE SAME INVOICE NUMBER. This feature should only 
   be used to match your current invoice number or to start invoices at 
   a higher number; only go higher.
      The other counters, "Next Layaway #", "Next Stock Loaned #",  
   "Next Damages Out #", "Next Purchase Order #", "Next Transfer Out #",    
   and "Next Store Credit #" have the same caution as the invoice # but
   are not yet implemented into the system.
















                     System Setup                                21

   Overall System Setup


   Screen # 4

      The "Bank Name" and "Bank Account #" will be used in future releases
   for gift certificate and check validation. The "Transfer Request Days"
   and "Receive Request Days" will be used in future releases. The 
   "Estimate Days Purge" is likewise not yet implemented but will be for
   removing saved estimates after a specified number of days. A setting of
   '0' will disable this feature.
      The widths values  "Department Desc. Width", "Category Desc. Width",
   and "SKU / Item Desc. Width"  control the appearance of the receipt, 
   screen, and data entry. 

      The default width settings are:
      
      Department Description Width  12   * Maximum value is 12, Minimum=0
      Category   Description Width  24   * Maximum value is 24, Minimum=4
      SKU/Items  Description Width  12   * Maximum value is 30, Minimum=4
      
      THE SUM OF WIDTH VALUES CANNOT EXCEED 48.

   This allows the user to customize their install. Changing the 'Department'
   value to zero eliminates the department name from each line on the receipt
   and screen; freeing up space for the category & item descriptions.

   Screen # 5

      The "Caption For Quotes" is the message printed on estimates after the
   customer information. 
      The "Department Caption", "Category Caption", "Item Caption" and the 
   "Quantity Caption" can be changed to headings best fitting your particular 
   type of business. These headings appear on the screen in the exact 
   position they occupy on a printed receipt.
      Important to businesses using the customer information capture are the
   headings for extended customer information. Four fields are allowed, with
   the "Customer Descript #1" being the largest (30 characters) and can be
   assigned as uniquely important on the next screen. As an example, the beta
   tester of the POS system has "Customer Descript #1" defined as 
   'Make & Model'. For automotive related shops like his this feature allows 
   for customers to have multiple vehicles. The other descriptions  numbers
   2 thru 4  can used to provide additional information. The maximum amount 
   of characters in these descriptions is 20.











                     System Setup                                22

   Overall System Setup


   Screen #6

      The "Customer Phone #1" and "Customer Phone #2" are normally setup as 
   'Home Phone' and 'Work Phone' respectively. The words entered here will
   appear on the customer information capture screen. 
      "Postal Caption" and "State Caption" can be changed from 'ZIP Code' & 
   'State' to 'Postal Code' & 'Province' for Canadian users.

      Each of the following are marked or unmarked using the spacebar. 
   An 'X' will enable the "switch". 
   
   * Multiple ____ per Customer : Determines if the POS will prompt & store
                                  a customer twice or more if their "Customer
                                  Descript #1" are different.

   * Log In Security Required   : Require employee/cashier to log 
                                  in their employee # after every sale.

   * Cashier Defaults As Salesperson: After tendering an invoice, the employee 
                                  writing the invoice will be credited will 
                                  the sale.

   * Individual Invoice Breakdown   : Allows for more than one employee to 
                                  be credited with sale; prompting the cashier
                                  to assign each individual for items sold on 
                                  the invoice.

   * Allow Layaway Sales        : Future release will have provisions for 
                                  handling layaway transactions.

   * Allow Employee Sales       : Future release will have provisions for 
                                  handling employee sales as a separate 
                                  transaction type.
   

   Screen #7

   The Export File Delimiter is for the *.OUT files the system creates.
   This feature enables data exchange with spreadsheet programs such as
   Excel or Quicken. 
   * Primary Use is Rentals                 not enabled yet 
   * A POS Pole Display Is Attached         not enabled yet 
   * Allow Repoll to Corporate              not enabled yet 
   * POS to dial out for Credit Cards       not enabled yet 
   * Network System                         not enabled yet 
   * Capture Cities for Postal Codes        enables ZIP/Postal Capture
   * Associates Must Clock In / Out         not enabled yet 
   * Use / Set Sale Goals                   not enabled yet 
   * Capture Customer Information           Set 'X' if for gathering
                                             information at tendering.
   * Serial Cash Drawer on COM1             not enabled yet 

                     System Setup                                23

   Receipt Printer Setup


   Select the port which the printer is attached. 
   Use Generic Printer first. A PRINTERS.EXE for creating your print codes is
   available from Cuyahoga Computing.

   Selecting [X] Graphics Mode Boxes will create a 'prettier' receipt using 
   the ASCII graphics character set BUT usually it does take longer to print
   the invoice.

   The [X] Enable Italics Mode is mainly for Epson compatible printers for 
   using an italicized heading for estimates/quotes.

   The [X] Use Condensed Print choice is set only if a halfwide receipt is
   desired. Usually this feature is used in conjunction with the 
   (*) 40 Column receipt mode. A full page receipt would be (*) 80 Columns.

   If number of receipts is set at zero '0' then the system will prompt to
   print a receipt for each invoice.


   Report  Printer Setup


   Select the port which the printer is attached. 
   Use Generic Printer first. A PRINTERS.EXE for creating your print codes is
   available from Cuyahoga Computing.






                     System Setup                                24


   Most of the databases in use by the program are accessible within the 
    POS system. However there are several which can only be modified by
    using an Xbase browser  (This includes Microsoft Excel or Quattro. A 
    BROWSE.EXE is available from Cuyahoga Computing). All of
    the databases are of dBase III type. 

   To use the BROWSE.EXE, from command prompt:
    C:\CJPOS>BROWSE <filename> and hit enter.
    When program asks for index just hit enter. Then the following files
    can be edited.

    DISCOUNT  TYPE is 'E' for Employee disc, 'S' for single Item, 'T' for 
               total invoice discounts. PERCENT is amount for the discount, 
               a DESCRIPTION to describe it.
                       

    EMPLSTAT  Employee status levels used in Employee maintenance and 
               relates to levels set in MENUS.DBF for gaining/denying access 
               to certain program areas. The actual security level is 
               assigned in Employee Maint by using this EMPLSTAT.DBF; 
               i.e. a Manager is gets a SECUR_LEV in EMPLOYEE.DBF of '4' 
               because the STATUS in EMPLSTAT is '4' for a Manager.
    
    LABRATES  Labor or Services rates to be charged on invoices. The file 
               must have a minimum of 1 record. The DESCRIPTION and 
               the RATE per hour can be modified.

    MENUS     Contains security levels (SECURITY field) & enables/disables 
               (ENABLED field) menu options. The value for security 
               coresponds to the SECUR_LEV in the EMPLOYEE.DBF. 
               NOTE: Do not enable an option that is not shown 
                     already upon install by changing the 'F' to 'T'. The
                     features disabled are for future releases; no code
                     has been written for them yet & displaying any of
                     these options such as Payroll will do nothing.
                       
            
    TENDTYPE  This file determines the names of tenders used as well as 
               the total available. The maximum is 14 types. To remove or 
               change credit card surcharges change the SURCHARGE amount to 
               0 for none or for example a '2' for a 2% surcharge.

    WEEKCAL   File contains a calendar for the fiscal year. The demo file 
               matches the julian year.

    ZIPCODES  This file grows as customers are added. It stores the name 
               of the city when an unknown ZIP /postal code is encountered 
               for the first time.




                     System Setup                                25


    CTRLSWIT - Two additional store definable fields to customer file. 
               A total of six can be used. BROWSE to enable 
               (change 'F' to a 'T'). Also BROWSE CONTROL to add a 
               description for these fields ( TITLE5 & TITLE6) . 
               For example - TITLE5 = Registration #.
               Also for business-to-business users could enable the
               'Combine FNAME & LNAME' switch ('T') for one long line
               for businesses. 
               SKU entry mode can be set as the default in this
               file as well.


    See the PACKING.LST for explanation of other files.

   *  If the LEGALEST.TXT or LEGALRCP.TXT are removed multiple types of 
   receipt "taglines" can chosen from when a receipt is created. You 
   could create different files for different occasions with this method.
       
   *  Included are example LEGALEST.TXT,  LEGALRCP.TXT files used at an
   automotive shop. Examine these files and modify to for your application. 
   These files are in ASCII format and using any text editor such as 
   EDIT can modify them. EXAMPLE: C:\CJPOS>EDIT LEGALRCP.TXT and enter.



   INTERNATIONAL OPERATION
   
   Beginning with version 5.19, the international date format of dd-mm-yy
   can be used with the system instead of the usual U.S. date format of
   mm-dd-yy. To change the POS system to the dd-mm-yy style you must
   BROWSE CTRLSWIT and goto the 17th record and change the VALUE from
   'F' to 'T'.

  
   
   Dealers can create a DEALER.TXT file & modify the CJPOS.BAT by 
   changing the line:
   CJPOS1   > to > CJPOS1 D   
   This will put your info upon program exit. This way you can set your
   own resale price & have the client contact you.
   









                     Adding to Inventory                         26


   The CJPOS system allows the user to add inventory by two methods:

      1) Selecting the Inventory Menu & then chosing any of these
         options: 'Modify Item Names /Qty', 'Change Price / Cost', or
         'Order Points / Amount'. Items or categories can be added under
         any of these three.
      2) During the course of a sale, once the department has been chosen
         using the 'Menu mode'(p.5) entry method a category not in the
         system can be added. Likewise, once a category has been chosen a
         new item can also be added to stock.

  CATEGORY ADDITION
  
  Under either method of addition, the following screen appears when adding
  a new category (Press 'F2') after an employee password check:

   ++
   +_         Adding to Heat/Cooling         ++
                                               
    Enter A New Category            ++   This box is for the 
                                       OK      description of the new
                                    ++   category being added.
                                    ++   Up to 24 characters can
                                     Cancel    be entered here. However,
                                    ++   if in System Setup the
                                                 'Category Desc. Width'
    ++    (see p.21) is less than
                                               24 only the first Category 
    ++    Desc. Width value will 
   ++  appear on screen. 

    For example the width is set at 10. 
    A category description of '1234567890ABCD' will only show '1234567890'.

    After the addition of the new category the system informs the user that
    a miscellaneous item has been added. The miscellaneous items appear as
    a blank; 
            i.e.:  ++
                                 $0.00 
                   ++ 
    If this blank is selected the system prompts for a description and 
    a price during sale.















                     Adding to Inventory                         27


  ITEM ADDITION
  
  Similarly, pressing the 'F2' key after a category has been chosen will
  cause a new item screen to appear. Now a new item will be added in the 
  present category.

  The description on the new item screen follows a similar constraint of
  maximum  description. In System Setup (see p.21) the 'SKU/Items Desc.Width'
  controls the actual number of characters that will appear. The absolute
  maximum is 30 characters.

  Next is the cost of the new item. Once the cost is entered, suggested
  markups at that cost will appear on the far right. As the price is
  entered the system will calculate your current markup% for the new item.
  To change the suggested markup %  see p.20. 

  The new item screen has several more boxes for the following information:
      
      * Re-Order Point - If the stock level is at or below this value
                         this item will appear on the Stock 'Reorder
                         Information' report. See pp.17-19. A value of
                         of -1 or less is for non-stocked or 'don't care'
                         items.

      * Re-Order Amount- Will be used in a future automatic purchase ordering
                         system.

      * Current Stock Qty - If known, the present stock amount can be entered
                         at this time.

      * Taxable        - Using spacebar the item can be changed from taxable
                         to non-taxable.
      

                     Adding to Inventory                         28


      * Location       - A Bin or stock location of the new item. Up to
                         6 characters such as '23A123'.

      * SKU Number     - A 'Stock Keeping Unit' or reference number for this
                         item. This SKU can be directly entered in the 
                         'SKU Entry' mode; avoiding the pop-up menus
                         (see p.5). Any combination of characters is valid 
                         for the sku number. For example the item on the
                         previous page, 'wickett', could have a SKU of 
                         'WICK1' or a SKU of '12345'. Either of these would
                         work. If your plans include using the system with
                         UPC barcodes then the barcode number could be 
                         entered or scanned here. Barcodes will only scan
                         if the system is in 'SKU Entry' mode.

       * Ordering Qty/Packs - The minimum qty or pack for reodering purposes
                         of the item. Will be used in forthcoming purchase
                         order system.

       * Vendor List    - The vendor from which the item is purchased can be
                          selected. If a new vendor, press F2 to add. Otherwise
                          pressing F8 will provide information on the
                          highlighted vendor.

                     ASCII Export Files                          29


   The CJPOS system will create two ASCII files that can be imported into
   a spreadsheet program such as Excel or Quicken. They are DAY_SALE.OUT 
   and DEPTTOTL.OUT. The column delimiter - space, comma, or tab - is 
   determined in System Setup (p.22).


   DAY_SALE.OUT
   
   This file is created when a 'Daily Sales' (p.10) option of 
   'Range of Dates' is selected. The columns are: 
   1) Sales date
   2) Each tender method - CASH, CHECK, Visa/MC, Discover, AMEX, 
                           House Charge, Store Coupon
   3) SALES TAX
   4) FEES charged for credit cards
   5) PAYOUTS - total payouts recorded for the date

   Below is an example created for the month of May 1995 using commas as
   the column delimiter.

   "Summary of Daily Sales : Monday , 05-01-95 TO Wednesday , 05-31-95"
   "DATE","CASH","CHECK",....,"SALES TAX","FEES","PAYOUTS"
   05-01-95,0,50.29,0,0,0,0,0,3.29,0,537.27
   05-02-95,0,42.21,0,0,0,0,0,2.76,0,178.97
   05-03-95,0,317.39,0,0,0,0,0,20.76,0,133.09
   05-04-95,390.02,420.14,0,0,0,0,0,53,0,105.17
   05-05-95,459.74,456.36,1707.77,0,0,0,0,169.47,33.49,1639.25
   05-06-95,556.83,62.41,109.63,0,0,0,0,47.54,2.15,0
   05-08-95,29.91,243.03,0,0,64.81,0,0,21.96,2.19,183.79
   05-09-95,0,336.72,0,0,0,0,0,19.93,0,1922.72
   05-10-95,21.35,0,0,0,0,0,0,1.4,0,51.27
   05-11-95,0,82.36,209,0,0,0,0,18.79,4.1,142.79
   05-12-95,1158.82,1028.67,0,0,0,0,0,143.1,0,1409.95
   05-13-95,529.43,0,68.71,0,0,0,0,39.04,1.35,26
   05-15-95,0,80.25,749.65,0,0,0,0,53.33,14.7,2061.05
   05-16-95,26,74.79,201.02,0,0,0,0,17.78,3.94,20.7
   05-17-95,42.2,153.77,0,0,0,0,0,12.82,0,63.89
   05-18-95,1209.04,2420.02,0,0,0,0,0,79.1,0,164.12
   05-19-95,441.58,215.07,0,0,0,0,0,42.96,0,1849.54
   05-20-95,1319.25,0,61.07,0,0,0,0,90.22,1.2,0
   05-22-95,58.8,786.02,0,0,0,0,0,55.27,0,15.94
   05-23-95,0,491.33,265.34,0,367.25,0,0,72.36,17.63,2751.87
   05-24-95,189.66,0,0,0,0,0,0,12.41,0,146.67
   05-25-95,0,1025.44,0,0,0,0,0,67.08,0,118.2
   05-26-95,74.85,86.87,117.82,0,0,0,0,18.14,2.31,1645.27
   05-27-95,0,0,503.28,0,0,0,0,32.28,9.86,12.73
   05-30-95,0,119.33,0,0,0,0,0,7.81,0,49.37
   05-31-95,0,91.51,512.22,72,0,0,0,43.41,12.15,1907.67









                     ASCII Export Files                          30



   DEPTTOTL.OUT
   
   This file is created when a 'Sales Analysis' (p.11) report is
   created. This file contains the totals by department for the
   date range of the report. The columns are:
   1) Sales date
   2) Total of each department in the system

   Below is an example using commas as the delimiter.

   Department Totals For Sunday 05-21-95 To Saturday 05-27-95
   DATE,Labor,Ex...ngine,Trans & Axle,Electrical,Tuneup,Misc,Heat/Cooling 
   19950522,245,72.91,0,128.2,0,0,0,66.43,0,0,277.01,0,0 
   19950523,576.5,86.71,16.9,132.8,0,0,0,64.8,0,1.2,75.22,79.8,0 
   19950524,142,12.4,0,0,0,0,0,0,0,0,22.85,0,0 
   19950525,709,78.48,0,0,0,0,93.85,0,33.9,0,8.13,35,0 
   19950526,120,69.95,0,0,0,0,0,1.19,0,67.95,0,0,0 
   19950527,157.5,6.14,0,113.8,183.7,0,0,0,0,0,0,0,0 
   

                     VOIDS / REPRINTS                            31


   
   Canceling or Voiding / Returns / Exchanges
   
      Press the 'END' key to bring up the 'Sale Options' menu.
      Select 'VOID' from this menu, and then enter the invoice
      number to be voided.  Voids can only be done for invoices
      created during the present day; otherwise a 'Return' invoice
      must be created. Returns or exchange receipts are processed
      as negative quantities. The 'F7 - Toggle Return / Exchange' 
      forces a negative quantity to be entered when turned on (The display
      label turns red for "on" and a light grey for "off").




   Reprinting An Invoice
   
     To reprint a prior invoice press the 'END' key to bring up the 
     'Sale Options' menu. Select 'Reprint' from this menu, and then 
     enter the invoice number.  A duplicate receipt will then be
     printed.

   
   
   Store Account Payments
   
    A sale in which 'Store Account Charge' was a type of payment is stored
    for later payment. Selecting 'Accounting' from the main screen and 
    then 'Store Acct Payment' will provide a list of those accounts 
    payable. Select the account for which a payment is being made. If the
    customer has more than one account payable and the payment is 
    greater than the account selected then the payment will be applied
    to the other outstanding accounts as well. For example: John's Cleaning
    has two invoices on account - #101 for $120.00 and # 180 for $ 80.00.
    He makes a payment of $ 150.00. Selecting the #101 invoice, we see the
    total Store Charges of $200. Applying the $150 payment the first 
    invoice, # 101, is paid in full and for the second invoice, # 180, the
    balance due is reduced from $ 80.00 to $ 50.00.  The POS system
    will then print an invoice receipt acknoledging the $ 120.00 invoice
    as paid in full while the balance due on the $ 80.00 invoice is now
    $ 50.00.
    
   List Accounts
   
   This option allows a list & then print of Store Accounts individually or
   all outstanding accounts. The first two options - Customer Name &
   Customer Number - will list individual outstanding accounts by Name 
   or Customer number respectively. Selecting an account will print the
   details of that account. 'Print All Account' will print all outstanding
   accounts with individual invoices listed. The printout from any of the
   three options could be used to send as a bill to the customer.


                    Notes                                       32


   BASIC OPERATION
   
      The list box on the left of the screen contains different 
   departments. For the demo databases these departments are Services, 
   Exhaust, Emmisions, Brakes, Shocks & Struts, Springs, and so on till 
   Miscellaneous. After selecting one of these a window pops up with 
   various categories. For example, select the Exhaust Department with 
   parts such as mufflers, pipes, hangers, clamps, etc.  Using the cursor 
   keys moves a selection box to a part category.  Say we chose Mufflers, 
   now striking the Enter key replaces the first window with a second window
   listing the part numbers under that category. For our example,
   we choose #1811G of Mufflers by using the cursor keys again to move
   the selection box. This exact part number for Mufflers has the price 
   to go with it. Finally the quantity is prompted at the bottom of the 
   window; the default value is 1. If the SKU Number representing the 
   part is known that SKU can be scanned using barcodes or typed. To switch 
   to that mode of entry select "Toggle SKU / Menu Entry" from the 'Main'
   menu.

      For the Services department, canned descriptions of labor are 
   loaded in with their hour quantity.  These descriptions can be added 
   to. The appropiate labor rate is then selected. The Labor/Services 
   department is not required to be part of the system however.

      When a receipt is ready, it can be saved as an estimate, or finalized 
   as TENDERING to Cash, Check, Visa/MC, Discover, American Express. More
   or LESS tender types are optional. 

      Customer information then prompted before the end of a sale.  
   Previous information can retrieved if a sale re-occurs to the same 
   customer at a later date by providing several letters of the last name, 
   the last 4 digits of their phone, or by their customer number. Your 
   present customers can be added if you desire. 
   


   HARDWARE REQUIREMENTS 
   
   The CJPOS system needs an MINIMUM of 3 Meg hard disk space to run.  
   Naturally as more receipts are written, the program can grow 
   over 3 Meg in size.

   *  640 K of RAM is required. 560 K free RAM when starting program is
      recommended. The FILES= in your CONFIG.SYS should be at least 40.
   *  DOS 3.30 or higher for the operating system.
   *  80286 or later micropressor.
   


   SCREEN SAVER
   
   The file SAVER.TXT can be edited using a text editor such as the 
   EDIT.COM supplied with DOS 5.0 and later. To edit from the command
   prompt: C:\CJPOS>EDIT SAVER.TXT
   Any number of lines can be in this file but it must have at least
   one line.

                     Notes                                       33

   
   DATA BACKUP
   
   
   Since this program is valuable tool for your business, all the 
   database information should be *BACKED UP EVERY NIGHT*! This 
   author worked a POS support Helpdesk for 2 years; hard drives do
   break!  Some systems failed to have a good backup & all data was
   lost. Don't let this happen to you. The CJPOS.BAT file which runs
   the system is already configured to PKZIP the databases to the root
   directory of your C: drive as CJPOSDBF.ZIP. When closing the system
   the POS looks for a floppy disk in drive A:. If a disk is found then
   an additional backup is performed to that diskette. If your desired
   backup drive is B: then line 6 in CJPOS.BAT must be changed to:

   CJPOS2 B  

   
   LATE ADDITIONS
   

   * Canned Labor descriptions can be expanded to multiple-lines
     with the selection of one canned labor. The expanded description
     can be saved for future use or modified later.

   * Departments can be deleted thru CTRL+K in Modify Department/Category.

   * Canadian P.S.T can be set to calculate after G.S.T if your
     province requires this calculation method.

   * Single line items can be set to non-taxable or non-PST or non-GST 
     using the 'Adjust' menu.

   * Print range of dates for payouts.

   * Customer/Estimate Notes can be accessed by pressing 'F8' in
     customer information screen.


   SKU Sets
   
   This new feature allows the grouping of items into 'SKU Sets' in
   which any number of items/services can be recalled using a single
   SKU Set number. To build a SKU Set: 1) Put the desired group of 
   items/services on screen. 2) Select 'SKU Sets' from Inventory menu.
   3) Press F2 to add the items on screen to this new set. The
   system will ask for a description of the SKU Set; then select if
   the Set description is to appear on screen with items OR to 
   just list the items themselves. An overall price can be entered for
   the set next. Finally the SKU Set reference number is entered for
   recalling the set while writing invoices. Select 'SKU Sets' from the
   Departments box or use the SKU Entry mode -(Press F10)- to enter
   this set number.

                     Notes                                       34


   
   PRINTING THIS FILE
   
   
   The embedded print codes in this file are for a generic Epson style 
   printer. 
   For HP Printers use: E&l2A&s1C(s10U&k0G(4168T 
   Move them to the first line of the file, 
   replacing the Epson printer commands: @x1t1


