                     Accurate Accounting Time Sheet Plus
                           Program instructions
                            (C) Copyright 1995

       Summary of Main Menu Note: When the Menu is on the screen many
     of the Function Keys have Reserved/Expan., written after them.  These
     are for future files to help manage work.  Two functions (C) & (E)
     are programmable to access your word processor and/or your utility.
     A word processor is not supplied with this program, but a utility is
     if you to wish use it. Note: The Utility Program is for 5.0 DOS or
     higher but will function fine in 3.3 DOS, except for two functions that
     will not work, (T) and (L). You are welcome to use it if you like there
     is no charge for it. Note: only the UTILITY PROGRAM  needs 5.0 DOS or
     higher.  The name of the utility is PUSH BUTTON DOS
       To program (C) or (E) type (@) and follow instructions. The (E)
     Function must be programmed to use the utility supplied with the
     program. Example: (c subdir u) will start the utility supplied with
     the program.   IMPORTANT: Help is always the LETTER (H)

       The proper sequence to follow when starting to use this program
     for the first time is as follows: (1) and (2) How to enter data one
     time only. (3) thru (6) Commands for other file operations.

    (1) -------------------- (B) Employees Name ---------------------

       From the main menu select (B) Employee Name List, type the
     names of your employees press enter, type five characters or less to
     represent their job description or craft.  Note: It is important that
     you place the supervisors name at the top of the list of employees
     they supervise, as the time sheet places a copy of the first name on
     the list at the bottom right corner of the sheet as the supervisor in
     charge.  If you wish to select a different employee as foreman, press
     Function (S) you will then be prompted for a line number, (they are
     numbered 1 thru 10) type one to select a foreman then press enter.
     You need not worry about saving this file when you finish it is
     automatically saved.

    (2) -------------------- (L)  Data  Entry  ----------------------

       IMPORTANT: Master Charge number is five characters or less
     assigned by you, for the purpose controlling man hours charged to
     a project.  Subordinate Charge is five characters or less. It's to
     control smaller jobs within the overall project.
           Here is an example. Master Charge is assigned SM100.  To you
     SM100 can represent all Man hour costs for all Safety Related items.
     Now you assign SM101 to represent the biweekly safety meeting required
     by OSHA.  The next line Assign Master Charge as SM100 and Subordinate
     Charge as SM102 to you it equals man hours used for new employee
     orientation. Example:

                     Mastr Subor Description
     
                     SM100 SM101 Safety Meeting Weekly

                     SM100 SM102 New Employee Orientation.

     This method will yield the best results, when viewing in the database
     file.  Note: This file saves data when you exit using (X).  But it is
     a good practice to use the save Function when you write data.  Save =
     (S).  Remember, if you use the ESC Key to exit all data written but
     not saved will be lost.  Also you MUST enter .001 Hrs. for N/S or the
     time sheet will not save that line in the export file.

    (3)--------------------- (A)  Time Sheet ------------------------

            From the main menu select
       (A) Function  Time Sheet
       (H) Function  Help.
     The commands for the header area are the first thing you will want to
     address.  They are (L), (N), (D) and  (K).

            Here is a Tip, when you write location of job using the
       (L) Function, type job location <--SPACE--> Shift (Days, Swing or
     Night).
       (D) Function  Use to enter day and date.
         If you are filling in Date and Day always write it in the
     same format.  Examples, 06-23-94 Thursday or 06-24-94 Friday.
       (N) Function, Name of Company.
       (K) Function, if header is complete USE (K). It KEEPS header data.
     If you write data the same each time, the View Function and Sort
     Function will perform perfectly. Note: Case is NOT important.

       PgDn selects the next list of Employee names, when you see the
     list you want Press (S) Function Key.
       (S) Function saves selected employees.
       There are only two commands that are not straight forward and may
     require some explaining.
       (C) Choose Specific
       (A) Add in a name an option under (C).
       (S) Save selected names in time sheet.
       The (C) function is used if you do not wish to save a list
     as shown.

           Example: Press (C) then select Line 1,2,5 and 8 to save. Now
     select (A) to add another name to the list you are asked, (what line to
     add) it to when you answer, select a line not previously selected. If you
     do not the line number chosen with the (A) Function will overwrite
     lines selected with the (C) Function.
       (S) Function  Saves name chosen and/or added.
     Now you see (Command Menu Help Menu) at the bottom of screen.
       (H) Function Help  Now is a good time to mention that any file
     that has help available will respond to the (H) Key.
       (X) or (ESC) to exit all help.

       If you exit help, the commands available (help bar) to assist
     you in making a time sheet is displayed at the top of the screen.
     Arrow up to see the commands bar at the bottom. The number at the top
     left hand side of this file is the file number. There are fifty files
     in the Data List. These are the files you accessed with the (L)
     Function from the main menu. If you recall each file has nine
     lines. Arrow down to read all nine lines.
       Now PgDn the file number at the (top left) changes. When the
     charge line you wish to use is on screen then press function (O).
       (O) Function   Hours press (O) + enter for regular hours, press
     enter. If the employee worked overtime, press (O) again other wise
     press enter a second time. Prompts will appear on screen type
     appropriate line to write, then press enter. If you are going to
     assign the same hours to more than one employee do it now. This
     is accomplished most efficiently with the (A) Function.
       (A) Function  Automatic.  Type line number and press enter.
     If you are assigning the same hours to more than one employee, use
     the automatic function.
       (F) Function Fix an error. IMPORTANT:  If you slip and use a
     charge that is incorrect then (before you do anything else), Press
     Function (F).
       (M) Function  Move a data line to a different employee.
     If you wrote to an incorrect location use (M) Function to Move Line.
     Remember when moving you MUST select the smaller number first.
       Note: To answer a question you will ask sooner or later.  Yes
     you can select any one of the three lines within the blocked area
     of each employee name.  This allows you to charge against three
     different charge numbers.
       (D) Function  This is used to write a new description, if an
     employee performed work different than the current description.
       (X) Function  Exit and save the time sheet.
     Exiting the time sheet you are forced to save.  Here is an example
     name to show you how easy you can make it for yourself. Please use
     the following suggested method.

       The date is 06-23-94 the name of the foreman is Smith J P. The
     name to save to is 0623SJ Press Enter.  If you wish to retrieve the
     time sheet you do not have to search the entire list. Type
     the name and press enter.  Also if John P. Smith has a second time
     sheet with more employees. Save the second to 0624S1. If you wish to
     retrieve it later you already know the name.  Note: as a little
     incentive to encourage you to follow this procedure you have been
     restricted to six characters. These saved files are saved with a .PRN
     ending but you never need to type the ending when saving or retrieving.
     This is the best method.

    (4) -------------------- (O) Export File -----------------------

       This file can perform many tasks, but the primary one is to
     store time sheet data.  The data is automatically inserted when a
     time sheet is saved.

       (~) Function to save data to database file.
     Function Key (~) type a name press enter then page down to end of
     file.
       (S)(O)(S) Function Save export file data in a new file. This
     gives the export file a fresh sheet. This file can become very large
     therefore it should be saved occasionally. Files that are not kept
     small tend to become unmanageable. Try to keep the export file under
     one thousand lines.

       Tip: Use this file to export data to the Database File. When
     you export, SEND ALL DATA.  Note: If you export to a name already
     being used the data is appended to that file. IMPORTANT:  The files
     in the export file cannot be altered, for this reason it is important
     to save them and back them up occasionally. The files all end with
     (.HLD) after (S)(O)(S) is used to save them.  These files are always
     an exact copy of the time sheets and cannot be altered. The export
     file can retrieve these files. (R) Function  Use to retrieve all
     files ending with (.HLD).
       (R) Function   Retrieve saved file. (.HLD) these endings only.
       (K) Kill   Erase a file in the database  (.DBS) endings only.
     To retrieve these, (.HLD) files use Function (R) when in the export
     file.  If you wish to export a file that is an updated. You can use
     Function (K) to kill the file in the database.  Now export to the
     same name and you will then have a current, up to date file. If
     you wish to add to a file do not kill it, just send new data to
     the old file it will be appended. Warning append will give duplicate
     lines of data if the same data is exported more then once.

       (5) -------------------- (D) Database File ---------------------

       From the main menu select (D) for Database File, the most
     useful file in this program.  When you save a time sheet a copy of
     the data is placed in the export file.  From there you can export
     it to the database file.  This file manages the data for all the
     charges written in the time sheets.  You can view by selecting
     numerous combinations. Overtime hours a specific charge, view all
     hours for a single employee, by date, name, craft, description,
     master charge or subordinate charge.
       You can factor man hours to show the additional costs incurred
     because of the factor rate.  Data in this file will give you
     documentation to meet OSHA requirements.  You automatically have
     available information to show where funds were spent and
     documentation for cost overruns.  As an estimating tool it can
     give you accurate cost accounting of similar work performed in
     the past for estimating purposes.


       Load a file, then use Command Key for required task.
  
     
     Command Key             Task they perform.
     
     
     H Com/Key + Enter         File related help
     
     ~ Com/Key + Enter         Creates a temporary file. Useful if you wish
             to sort a file. If sort does not give desired
                               results, you can press S Com/Key + X + Enter.
                               Or if results are desirable then S Com/Key
                               type a name + Enter to save.
     
     S Com/Key                 Type a name press enter to save file.
     
     A Com/Key + Enter +       Creates a temporary file totaling all Hours.
     ~ Com/Key + Enter
     
     V Com/Key                 Allows selection of lines that meet Selected
             criteria.  Now use ~ Com/Key + Enter to
                               create a new file containing only selected
                               criteria. Or A Com/Key + Enter then ~ Com/Key
                               to add totals in new file.

     
     V Com/Key + C             Note: only viewing by craft selects unique
             this is to allow better control when
                               separating crafts from crafts foremen.

     
     Z Com/Key                 Z  Allows operator to enter Hourly Rate for
             a particular craft.  Format example 13.44
     
     + Com/Key                 Use to activate addition and factoring of
             overtime hours. Then ~ N to make sub total
                               or Y to total.
                               Note: To make total or sub total and not
                               factor overtime in Press A twice then Enter
                               after + is used.
     
                               IMPORTANT NEVER USE + Com/Key if Sub totals
     TAKE NOTE:                exist in file. If you do the Total will be
                               incorrect.
     

     I Com/Key                 Import a file into another. The view Com/Keys
                               allow selection of specific information.
     
     TAKE NOTE:                Never import a file which has been TOTALED
                               Sub Totals are ok.
     
     
     $ Com/Key                 Menu appears select Com/Key from menu. Sorting
             saves result to disk, therefore it is best
                               to make a temporary file before sorting.
     
     P Com/Key                 P Com/Key + Enter starts printing, you should
             be certain you have formatted the file. This is
                               accomplished by using the Highlighted Com/Keys
                               at the top of screen to suppress columns you
                               do not wish to print.
     
     G Com/Key                 A quick way to access data in large files.
             Press G type any number Press Enter.
     
     L Com/Key                 Load a new file. Only files with (.DBS)
             endings.
     
     K Com/Key                 Kill or Erase a file (.DBS) endings only.
     
     X or ESC Com/Key          If a file is on screen and not saved it
             will be reloaded on return.

     
     For tips and pass words: H from Main Menu then press Space Bar.
     

    (6) -------------------- (P) Print/View Menu -------------------

       When (P) is pressed you are given four Function Options to
     pick from (P), (R), (D) and (S).
     If you select (P) again, you can print the data stored in
     one of the data files.  The Data Files are the (L) Function main menu.
       (P) Function from the print menu. If you are managing several hundred
     files then this can be very useful, the person making time sheets can
     look at the data print out and find the file number containing the
     DATA line they wish to use.  Try printing some of these files to
     have a better understanding of how it might work. The next Function Key
     from the print menu is (R).  It allows you to retrieve previously
     saved time sheets. You can print view the description or comments you
     may have made regarding that employee, example employee was late
     because car broke down etc.

       Two Function Keys remain (D) and (S).
       (D) Function
     Displays on screen the names of all files containing employee names
     and charge numbers.
       (S) Function  Allows you to view data files  1 thru 50 containing
     DATA, charge numbers you wrote. The data files also have Identical
     files with (.BAK) endings.  Note:  These files are always write
     protected to protect your data.  Files 100 thru 125 contain Employee
     names. They are not write protected.

       Setup: no setup is required by this program. If you wish to
     modify the color of various screens, there is a simple way for it
     to be accomplished. F8 = Default colors.  F9 & F10 = Toggle colors.
     The following files can be modified. Main Menu, Time sheet, Employee's
     Name List, Database File, Program Help and New Job Data Entry.


       The following flow chart graphically demonstrates, the
     flow of data through your program. Note: this flow chart shows only
     the connection between the most important files.
            Note: after the box marked Operator Input, data is entered
     automatically by the program.  While the operator may modify a job
     description in the time sheet it is only an option not a necessity.

    Flow of Information Ŀ
                                                                      
                         Main Menu
                             
                   Ŀ
                      Operator Input  
                        
            Employee Names    Data Entry, New Jobs
                                      
                   
                             
                         Time Sheet
                             
                   Ŀ
                      Program Output  
                        
               Save Files         Export File Ŀ
       Up-date Data Entry, New Jobs             
                                               
                            
                                           Database File
                                                 
                                       Ŀ
         Statistical data is created      Program Output  
         Totals added Ot Hrs factored       
         and cash expenditures         Create Statistical Data Files Ŀ
         calculated automatically.                                    
                                                   
                                                                        
                                                                        
                                           
                                 Ŀ
                                    Program Output  
                                       
                                    Sorted Files    
                                       
                                    Merged Files    
                                       
                                    Print Reports   
                                       
                                      Unlimited     
                                      Management    
                                       
                                 

                        To print this file Press the letter P
